California Secretary of State
- UCC Searches
- Corporate Filing
- Apostille Services
- Litigation Searches
- Document Retrieval
- Statement of Information Filing
- Uniform Commercial Code Filing
- Process Serving upon Secretary of State
SECRETARY OF STATE DOCUMENT FILING SERVICE
California Civil Process will ‘Hand Deliver’ your documents, or document requests, to the Secretary of State for you for $55.00 plus the Secretary of States’ statutory fees.
Our service includes hand delivering the documents, monitoring the State’s progress of your file, picking up your completed request from the Secretary of State and forwarding the documents back to you.
Any documents received in our office, before 11;00 a.m., on any business day the State of California is OPEN, is delivered to the State of California that same day.
The California Secretary of State can be found at http://www.sos.ca.gov
Secretary of State DOCUMENT RETRIEVAL SERVICE
California Civil Process also offers a Document Retrieval Service. Upon request California Civil Process will retrieve copies of any documents that you may desire, including, but not limited to:
UCC-1, UCC Amendment, UCC Assignment, UCC Full/Partial Release, UCC Continuation, UCC Termination, Real Estate Fixtures, any type of Mortgage filing, Tax Lien, Judgment, Suit, Bankruptcy, and Fictitious Business Name/Assumed Business Name, Articles of Incorporation/Organization, Amendment of Articles/Organization, Agent for Service of Process, Statement of Information (Officers/Board Members), Good Standing Certificates, and Franchise Tax Board Good Standings, etc.
This service requires two (2) checks.
Check made payable to California Civil Process in the amount of $55.00, per entity, for our service.
Check made payable to California Secretary of State. The check is to be a ‘Not To Exceed’ check. The check is ‘Not To Exceed $50.00.’
Secretary of State FAQ
Q. What is the average turnaround time to get my document filed with the California Secretary of State?
A. The average turnaround time for California is 7-10 business days, which varies greatly throughout the year, sometimes longer than 10 business days. The time of year will impact the turnaround time, such as at the end of/beginning of the year, where the Secretary of State is inundated with filings to be accepted by a certain date. Other slow down interruptions include holidays, budgetary/staff changes to departments, and political meetings etc.
Q. What is the average turnaround time for Document Retrieval?
A. Again, the average turnaround time for California is 7-9 business days.
Certificate of Status have a 24 hour turn around.
Q. Can you complete my corporate type filing document and form for me?
A. No, that would be considered the practice of law. We may NOT give legal advice. You should always seek advice of counsel, who is admitted to practice law in the State of California. We are able to make minor corrections as per your written instructions.
California Civil Process cannot guarantee that your filing will be accepted by the Secretary of State's office. Secretary of State's office forms and examples are available on their website at: http://www.sos.ca.gov.
Q. What is the State's RUSH Expedite service offered?
A. The California Secretary of State implemented a RUSH process to help cater to the quick turnaround time needs of many clients. This process is available for Corporation and Limited Liability Company filings ONLY.
Same day Turn Around - $750.00 Secretary of State Counter Fee
(Documents MUST be submitted to the State of California BEFORE 9:00 a.m.)
24 Hour Turn Around - $350.00 Secretary of State Counter Fee Non-Rush Filing
7 – 20 Business Days Turn Around - $15.00 Secretary of State Counter Fee
The normal State form filing fees will also apply, along with the Secretary of State’s Counter Fee. IF for any reason the document is rejected, the Secretary of State's office will keep the counter fee. Our fee will also apply for the attempt to file, so it is important to be accurate with RUSH filings. Re-submission of a rejected form will require another ‘Counter Fee’ for any and all documents re-submitted. This also applies to Non-Rush filings.
Litigation Research and Document Retrieval Service
This service offers a Litigation Research and Retrieval Service for the purpose of litigation of not only Secretary of State Documents, but other documents held by other public entities located within Sacramento County.
The ‘Litigation Research and Retrieval Service’ reports include, but are not limited to, searches of:
a. Federal Court records, including, but not limited to Bankruptcy, Criminal and Civil files;
b. Sacramento County Superior Court records, including but not limited to Civil, Criminal, Family Law, Probate, Unlawful Detainer, Small Claims;
c. Sacramento County and City Business License and Fictitious Business Name Filings;
d. Sacramento County Recorder filings of Property Deeds, Abstracts, Judgments, Tax Liens & Releases, or any other recordings.
e. California Secretary of State filings for Corporations, Limited Liability Companies, Limited Partnerships, and General Partnerships, and Trademark/Service Mark filings.
Authentications: Apostille or Certification
The California Secretary of State provides authentication of public official signatures on documents to be used outside the United States of America. The country of destination determines whether the authentication is an Apostille or Certification.
This service requires the following:
1. Processing Fee, per signature authenticated. A check made payable to the Secretary of State for $20.00 per signature.
2. Special Handling Fee, per public official for documents submitted. A check made payable to the Secretary of State per document for $6.00 per document.
3. California Civil Process Service Fee. A check in the amount of $55.00 made payable to California Civil Process
4. You must identify the country of destination when the documents are submitted to the Secretary of State. A letter identifying the country of destination must accompany the documents.
Apostilles and certifications only certify to the authenticity of the signature of the official who signed the document, the capacity in which that official acted, and when appropriate, the identity of the seal or stamp which the document bears. The apostille or certification does not validate the contents of the document.
The California Secretary of State only authenticates signatures on documents issued in the State of California signed by a notary public or the following public officials and their deputies:
County Clerks or Recorders
Court Administrators of the Superior Court
Executive Clerks of the Superior Court
Officers whose authority is not limited to any particular county
Executive Officers of the Superior Court
Judges of the Superior Court
Documents submitted to the Secretary of State for signature authentication must have a current certification date by the appropriate public official or their deputy or must be notarized by a California Notary Public.
Customers requiring authentication of any school records (e.g., transcript or diploma) must obtain a notarized copy of the record from the high school, university, etc., before submitting the documents for authentication.
Any document executed by County Health Officers and County Local Registrars can be authenticated only if the document is first certified by the county clerk/recorder.
To avoid delays that may result from out-of-date documents, a document certified by a county official (e.g. county clerk) should have a certification date within the last five years or a new certified copy should be obtained from the appropriate county official.
The customer must identify the country of destination when the documents are submitted to the Secretary of State. A letter identifying the country of destination must accompany the documents.
Important Information: In 1961 many nations joined together to create a simplified method of "legalizing" documents for universal recognition in each other's countries. Members of the conference, referred to as the Hague Convention Abolishing the Requirement for Legalization of Foreign Public Documents (33 U.S.T 883), adopted a document referred to as an Apostille that would be recognized by all member nations.
Documents sent to member nations, completed with an Apostille at the state level, may be submitted directly to the member nation without further action.
Documents sent to non-member nations requiring a Certification of the signature of the state's public official at the state level, will need to be transmitted to the Office of Authentications of the U.S. Department of State in Washington, D.C. for the authentication of the State Official's signature if requested by the receiving country.
Apostille Requirements: Since October 15, 1981, the United States has been part of the 1961 Hague Convention abolishing the Requirement of Legalization for Foreign Public Documents (Only). The Convention provides for the simplified certification of public (including notarized) documents to be used in countries that have joined the convention. Documents destined for use in participating countries and their territories should be certified by one of the officials in the jurisdiction in which the document has been executed. Said official must have been designated as competent to issue certifications by "Apostille" (usually in the office of the State Secretary of State of his/her counterpart) as provided for by the 1961 Hague Convention.
With this certification by the Hague Convention Apostille, the document is entitled to recognition in the country of intended use, and no certification by the U.S. Department of State, Authentications Office or legalization by the embassy or consulate is required.
Documents requiring certifications with an apostille by the U.S. Department of State are those that have been signed by a federal official with the official Seal of that agency, American Consular Officer, Military Notary (10 USC 1044a) or Foreign Consul (Diplomat Officials must be registered with the Office of Protocol).
Note: These documents must include the official's title and his/her signature must be legible. The U.S. Department of State will not issue an apostille for State-issued documents.